Appointments / User profile and reservations

Appointment booking and team availability

Show suitable slots using weekly availability, time zone and notice rules, then accept customer bookings through the relevant profile.

PRODUCT VIEW

See how it works.

Set up bookings around a user’s profile and the types of meeting they offer. Configure weekly days and hours, time zone and minimum notice. Times conflicting with existing or pending meetings and their buffers are excluded from available slots. Customers prepare a booking by selecting a date, available time and event type on the customer page.

Hubz.Workspace / Booking and availabilityDK

EXPLORE THE PRODUCT

Booking and availability

Sample view

Sample weekIstanbul · UTC+3

Mon12

10:00Set up the profileSample record

Tue13

Wed14

14:30Choose an available slotSample record

Thu15

Fri16

16:00Manage changes from the recordSample record

01Set up the profile

02Choose an available slot

03Manage changes from the record

Interface illustration using sample data. The layout is simplified to explain the relevant feature.

FROM NEED TO OUTCOME

Where this helps.

Offering times without actual working hours or existing meetings can lead to more messages and changes of plan.

WHAT YOU CAN WORK TOWARDS

Make appointment decisions based on the real profile, available time and meeting conditions.

STEP BY STEP

How to use it.

01
Set up the profile
Identify the user, time zone, event types and actual working days and hours.
02
Choose an available slot
The customer or authorized user reviews the day's available slots and prepares an appointment.
03
Manage changes from the record
Use the existing management link and relevant cancellation or new-time proposal flows to track changes.

INSIDE THE MODULE

Complete a new-time proposal with customer acceptance while keeping the existing appointment's status clear.

IN EVERYDAY WORK

What it looks like in practice.

Consultant

You want to share suitable times instead of a long exchange of scheduling messages.

Organize appointment selection through a profile and actual availability rules.

Scenarios are illustrative; they are not customer testimonials or measured performance claims.

KNOW WHAT IS INCLUDED

Plans, permissions and limits.

Booking tools are included in every plan and require profile setup. External Google Workspace calendar connections require Professional or Business.

Working days and hours are not guessed; they are defined during profile setup.
Confirmation email status can be assessed separately from the appointment record's status.

Compare plans

YOUR QUESTIONS

About this feature.

01Does it provide the same scope without a calendar connection?

The user profile and necessary connections are assessed for the setup. External calendar authorization is a separate connection from the in-app calendar screen.

02Does proposing a new time immediately change the appointment?

In the current proposal flow, the existing appointment keeps its current state until the participant accepts the new time. Availability and conflicts are checked separately.

RELATED WORKFLOW GUIDES

You may also need these features.

Calendar viewTrack meetings and CRM events in their own contexts through calendar, appointment and eligible profile settings tabs.Events and important datesOrganize public holidays, industry, company and operational dates with importance, preparation time, recurrence and communication needs.Google Calendar connectionManage the relationship between appointment creation, updates and cancellation and the associated calendar event with appropriate Google permissions.

MODULES THAT WORK TOGETHER

Explore related modules.

Tasks and Kanban

Organize work in lists and Kanban views, keeping customer follow-up visible with an owner and date.

Calendar and appointments

Connect meetings, events and appropriately configured appointments to the team’s daily work.

Integrations

Set up email, calendar, task-file and approved communication connections with the correct account, permissions and action scope.